الرئيسية > وظائف سكرتاريا في السعودية > مطلوب سكرتير للعمل لدى SmartMed في الرياض السعودية 18\6\2019

مطلوب سكرتير للعمل لدى SmartMed في الرياض السعودية 18\6\2019

مطلوب سكرتير للعمل لدى SmartMed في الرياض السعودية 18\6\2019

المسمى الوظيفي : Executive Secretary
الجهة الموظفة :
SmartMed
مكان العمل : الرياض
دولة العمل: السعودية

DUTIES PREFORMED:

  • Drafts letters and prepares meeting agendas and minutes of meetings as needed (Arabic and English Correspondences).
  • Prepares/ undergoes final compilation of submittals/ tender documents for submission to the client.
  • Maintains the safe and secure storage of all files / records / documents.
  • Processes, distributes, sets-up, and maintains the filing system for the head office and keeps the safe custody of the documents.
  • Attends to visitor and telephone calls and schedule meetings for the CEO.
  • Makes hotel reservations, travel arrangements and air ticketing for the CEO and other Executives.
  • Handles mailing and dispatches to concerned departments.
  • Maintains incoming and outgoing correspondence log.
  • Monitors and updates the office registers & records.
  • Manages and maintain CEO’s schedule.
  • Organizes all meetings such as Board Meetings, Executive Meetings, Business Meetings and others.
  • Makes special arrangements for private functions related to the CEO, such as VIP Lunch and Dinner.
  • Coordinates the participation of the CEO at formal functions such as Conferences and Forums.
  • Attends to the CEOs family matters such as applying for visa and all necessary travel arrangements.
  • Performs other special tasks assigned by the CEO.

Reporting:

  • Provides assistance to the CEO in follow-up with all concerned departments at Corporate / Branch level for the submission of various reports / documents concerning to operational / financial matters.
  • Analyses reports / documents received from concerned departments and preparing notes, key highlights and documents observations pertaining to project progress for the review of the CEO.
  • Communicates to the concerned function(s) feedback received from the CEO regarding any corrective measures or decisions to be taken with respect to projects.
  • Assists the CEO in preparing technical presentations / reports for his official meetings.
  • Performs any other tasks including any adhoc responsibilities as per the directives of the CEO

Qualifications:

Bachelor’s degree in Business Administration or Diploma in Secretarial services

2-3 years experience of reporting to the top management.

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