مطلوب موظف استقبال للعمل لدى National Oilwell Varco – دبي – الإمارات العربية المتحدة
– Receive/attend, screen and forward incoming calls to the right persons
– Take and relay messages and provide information’s to callers
– Meeting/Greeting Clients or visitors as soon as they arrive, monitor logbooks, monitor people coming and going through the reception doors and issue visitor badges when required
– Inform other employees of visitors’ arrivals or cancellations
– Update company database or phone extensions
– Fax, Photocopy, collate documents, and file accurately
– Keeping the reception area tidy by coordinating with the office staffs/cleaners.
– Book meeting rooms or training rooms and organize catering whenever required
– Apply or issue gate passes to visitors and once approve forward to the concern persons.
– Submit report to accounts on monthly basis for all expenses incurred in applying the passes
– Responsible for submitting driver’s expenses/reimbursements and keep a record of the receipts in case audited/required.
– Handles Facility maintenance by coordinating with the Contractor and Facility Supervisor to be recorded and submitted on monthly basis as a report
– Check, sort and log all documents and packages received through different couriers and or companies along with the invoices from suppliers to be dispatch to the appropriate person in all departments.
– Coordinate with the purchaser in ordering office supplies and stationaries.
– Responsible in ordering of letterheads, envelopes, business cards names plates etc.
– Arranging couriers, check/follow up the status as well as sorting posts
– Provide general administrative and clerical support and other duties as assigned.
· Good Personality
· Good Communication Skills
· Must possess multi-task handling ability, knowledge of administrative procedures and clerical actions.
· Should be skillful in Microsoft office package, telephone communication, listening etc.