وظائف إدارية شاغرة شاغرة لدى المجلس النرويجي للاجئين في بيروت لبنان 16\6\2019
المسمى الوظيفي : Grants Officer
الجهة الموظفة : المجلس النرويجي للاجئين
مكان العمل: بيروت
دولة العمل: لبنان
Grants Officer – Beirut – Lebanon
Norwegian Refugee Council
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
1. Role Summary:
The Grants Officer will contribute to achieving quality and effective grants management systems by closely supporting the Grants Manager and Grants Coordinator with maintaining and constantly upgrading NRC Lebanon’s internal grants management systems and tools. S/he ensures NRC programme/support teams, as well as external stakeholders (e.g. auditors), have access to up-to-date grants-related files and information in soft and hard copies, and ensures that programme and support colleagues are informed of relevant donor compliance regulations and NRC procedures. S/he is the focal point for information management of NRC Lebanon’s Filing Tree and OneDrive Groups. The Grants Officer supports report and proposal submissions in line with the grant process flowchart. The ideal candidate will be detail-oriented, able to work under tight deadlines, and able to quickly understand and elaborate information from multiple sources.
- Ensure adherence with NRC policies, tools, handbooks and guidelines.
- Implement delegated function portfolio according to plan of action.
- Ensure proper filing of documents.
- Promote and share ideas for technical improvement.
- Promote the rights of refugees in Lebanon, in line with NRC’s advocacy strategy.
- Provide an internal help-desk on donor related issues
- Support overview and maintenance of all grants including filing, tracking, donor requirements, rules and regulations, and internal and external deadlines.
- Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.
- Support and coordinate the finalisation of donor reports ensuring consistency between narrative and financial reports, as well as the M&E database, and that they meet quality standards;
- Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of internal targets and deadlines;
- Support and advise programme and support colleagues with queries related to donor compliance on grants within portfolio, and ensure appropriate donor templates are readily available;
- Work with other departments (programmes, finance, M&E, Compliance Coordinator) to ensure all supporting documentation such as e.g. vouchers and distribution lists are secured, ready and available for internal and external monitoring processes (e.g. audits)
- Develop and maintain overview of all grants through the Grants Tracker, donor requirements, rules and regulations, and internal and external deadlines,
- Ensure all key grant documents are available in soft and hard copies by maintaining a high quality information management/filing system and updating NRC’s grants management system (Cycles) on a daily basis.
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Programme Specialists, Monitoring and Evaluation, Project Managers, Finance team, Head of Programme Support Unit, Head of Programme, Logistics team, Head of Support, Area Managers, Advocacy team, Compliance Coordinator, Head of Consortium Programmes
- Consortium Managers and Consortium Project Coordinators
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
a. Professional Competencies:
These are skills, knowledge and experience that are important for effective performance.
- Bachelor degree in Political or Social Sciences, or any other relevant field
- Minimum of 1 year of relevant work experience with NGOs, charities, humanitarian work or similar organisations
- Fluent in English, both spoken and written
- Proficient in MS Office application including Excel and Word
b. Behavioural Competencies:
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essentialfor this position:
- Planning and delivering results
- Working with people
- Communicating with impact and respect
- Handling insecure environments